The Albert B. Alkek Library has modified circulation loan periods for library materials for Texas State University faculty, staff, and students to facilitate use of materials by undergraduates, graduate students, faculty, and staff.
Effective January 18, loan period for books from the general collection will be increased to 28 days for undergraduate students and 182 days for graduate students. Previously, undergraduate students had a 14-day loan period, and master’s level graduate students could check out items for the current semester and doctoral students could check out materials for the current and next semester. Faculty loans will remain at 365 days, and staff loan period also remain at 28 days. Items in the general circulating book collection include books, Braille books, theses and dissertations, circulating government documents, and leisure reading books.
All users have the option to renew books from the general circulating collection twice, provided no other library user has requested the item. If another patron needs the item and has requested it, renewals will not be permitted. Loan periods for other types of materials were also recently reviewed and changed for all categories of users (undergraduate and graduate students, faculty, and staff).
Loan periods for various types of items other than the circulating book collection were standardized to have 7-, 14-, or 28-day loan periods, depending on the demand for the item or type of item.
- Items that are heavily used and in demand circulate for 7 days and are limited to 3 renewals. These include DVDs and audiodiscs (LPs from the Music Library Collection). The Music Library’s LP collection was recently relocated to the 3rd Floor of the Alkek Library. General equipment such as audio cassette player/recorders, slide projectors, and such also circulate for 7 days (renewals vary).
- Items in the Language Learning Media Collection in all formats circulate for 14 days and are limited to 3 renewals.
- Items in the Texas Curriculum Materials Center (TCMC) Collection in all formats circulate for 14 days and are limited to 3 renewals.
- The majority of other items outside the general book collection circulate for 28 days and are limited to 2 renewals – these include audio materials (CDs, cassettes, PlayAways) and other audio visual materials (videos, maps, posters, charts, etc), kits (microscope-slide, models, toys, multimedia education games and kits, math manipulatives), digital media and software.
These changes simply the Library’s circulation periods while ensuring availability of materials.
Specialized materials continue to have special circulation periods and rules.
- Items placed on reserve by a faculty member for a class will have special loan periods established by the faculty member and may be restricted to use by students enrolled in the class.
- Reference materials circulate only with special permission.
- Special collections use is limited to use within the Wittliff Collections Reading Room.
- Specialized equipment such as calculators and headphones are checked out for 2 hours for in-house library use or overnight use.
- Laptops continue to be same day use and are due back at the latest one hour before the library closes.
In order to ensure the availability of materials to all members of the university community, the library system provides a way to “recall” an item in circulation once it have been in circulation for two weeks.
The Library’s online catalog allows library users to request a checked out item once it has been checked out for two weeks. When this occurs, the patron who has the item will be sent an email and asked to return the item so that the other patron can use it. Patrons who receive an email asking for an item to be returned so that another patron can use are asked to return the item promptly.
Round Rock Higher Education Center Library Services may set different loan periods for materials held at the RRHEC. The Music Library has its own loan period for materials in the Music Library Collection.
The Alkek Library continues to circulate up to 4 books for two weeks to non-Texas State University users who have a TexShare card from their home institution or public library.
Texas State University faculty, staff, and students interested in checking out materials from other academic or public libraries in Texas may get a TexShare Card from the Alkek Library. The library used determines the number of items that can be checked out and for how long.
Questions, comments or concerns about circulation periods for library materials should be directed to Pat Hawthorne, Director of Research & Learning Services, at 245.3895 or via email (firstname.lastname@example.org).