Although much if not most of the materials we plan to digitize and make available will be in the public domain, we do have copyright and privacy concerns for the primary materials in the collection. I'm thinking mainly of correspondence between Reavis and survivors of Mt. Carmel, which are unique and highly valuable for anyone interested in life at Mt. Carmel and the beliefs of the Branch Davidians there.
The tricky part will be locating the individuals, most of whom have been released from prison (and in the case of two of them, deported to their home countries) but are still on parole. Part of the conditions of their parole is not being allowed to be in contact with one another, including those survivors who were acquitted! This perplexes me, but I digress. The point is, if I ask the acquitted person I want to ask for the parolee's contact information, he might be opening them (and/or himself) up to parole violations. I don't want to put him in that spot.
Luckily I have recently gotten to know Matthew Wittmer. You can find out a little about him and his connection to the Branch Davidians via the first link listed on the left--"Memorializing Mount Carmel Center in Waco, Texas." He has not only provided me with tons of information on the subject and resources about it, he might be able to get me in touch with people who can provide me with contact information.
We got a letter of support from Dick Reavis to include with all our requests for permission. He also provided support for us during the grant application process. Having him behind it has been of vital importance. He stays in touch with some people, but not so much the survivors anymore.
If we make a "good faith effort" to locate the survivors but can't, we might go ahead and digitize their materials and use the website to invite them to contact us. There's a chance word-of-mouth will bring them to us. Then they can provide their permission or deny it, in which case we'd take their materials down.
At a presentation I attended last week given by an ex-curator of a jazz collection at the University of Idaho, I saw an interesting feature of CONTENTdm that I didn't know existed: password-protected items. He had to enter a user name and password to access the sound and video clips on the site, due to copyright restrictions or concerns. It seems to me that since all of what he was playing was recorded and released before 1972, they would be now in public domain, but anyway, it's an option, perhaps, for getting around temporary privacy or copyright issues.
It's also an option if we want to maintain total control over the content (i.e., prevent unauthorized downloads), regardless of its copyright status. That would allow us to still collect use and publication fees for those who want copies. I doubt I'll go that far, though. We don't want every person who just wants to listen or view something to have to contact us. Probably what I'll do see if we can make the exhibit items lower quality, so anyone who needs publishable/broadcast (or at least higher) quality will still have to come to us.
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